Privacy Policy

Introduction

Thank you for traveling the Department of State’s (DOS) website. This privateness coverage governs the Department of State and the following committees and commissions: Committee on Open Government, New York State Athletic Commission, Watershed Protection and Partnership Council, and. The DOS acknowledges that it is integral for people and businesses to be assured that their privacy is protected when they visit the DOS’s website.

Consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law, this policy describes the DOS’s privateness practices concerning records collected from customers of this website. This coverage describes what records is accrued and how that information is used. Because this privateness policy only applies to this website, you should have a look at the privacy coverage of any website, along with other state company websites, that you get entry to by using hyperlinks from this website.

For purposes of this policy, “personal information” capacity any information concerning a herbal individual which, due to the fact of name, number, symbol, mark, or other identifier, can be used to perceive that herbal person. The DOS does now not gather any non-public records about you except you grant that information voluntarily by means of sending an email or by way of initiating an on-line transaction, including, but no longer confined to, licensing purposes and renewals, the submitting of Uniform Commercial Code documents, survey, registration or order forms.

Information Collected Automatically When You Visit this Website
When traveling this website, the DOS robotically collects and shops the following statistics about your visit:

I. The Internet Protocol Address and domain title used, but not the electronic mail address. The Internet Protocol Address is a numerical identifier assigned both to your Internet service company or at once to your computer;

II. The type of browser and working system you used;

III. The date and time you visited this site;

IV. The net pages or offerings you accessed at this site;

V. The web web site you visited prior to coming to this net site;

VI. The net website online you go to as you go away this internet site; and

VII. If you downloaded a form, the form that was downloaded.

None of the foregoing facts is deemed to represent private information. The records that is accrued routinely is used to enhance this website’s content and to help the DOS recognize how users are interacting with the website. This statistics is accumulated for statistical analysis, to decide what information is of most and least hobby to our users, and to enhance the utility of the cloth available on the website. The data is not gathered for business marketing functions and the DOS is no longer authorized to sell or otherwise disclose the facts accumulated from the internet site for commercial advertising and marketing purposes.

Cookies

Cookies are simple text archives saved on your web browser to furnish a ability of distinguishing among users of this website. The use of cookies is a fashionable exercise amongst Internet websites. To better serve you, we use “session cookies” to enhance or customize your go to to this website. Session cookies can be created routinely on the system you use to get entry to this nation corporation website. These session cookies do not comprise private information and do no longer compromise your privacy or security. We may use the cookie function to save a randomly generated figuring out tag on the gadget you use to get entry to this website. A session cookie is erased during operation of your browser or when your browser is closed.

The software program and hardware you use to access the internet site permits you to refuse new cookies or delete existing cookies. Refusing or deleting these cookies may additionally restrict your capability to take benefit of some features

Information Collected When You E-mail this Website or Initiate an Online

Transaction

During your go to to this internet site you can also ship an electronic mail to the DOS. Your e mail tackle and the contents of your message will be collected. The information collected is no longer restrained to text characters and may also consist of audio, video, and graphic information codecs covered in the message. Your e-mail address and the facts blanketed in your message will be used to respond to you, to address problems you identify, to enhance this website, or to ahead your message to some other State organisation for excellent action. Your electronic mail tackle is not accrued for commercial purposes and the DOS is no longer approved to promote or otherwise divulge your electronic mail tackle for commercial purposes.

The DOS does no longer knowingly collect private facts from youth or create profiles of youngsters via this website. Users are cautioned, however, that the collection of private records submitted in an electronic mail will be dealt with as even though it used to be submitted via an adult, and may, except exempted from get admission to with the aid of federal or State law, be problem to public access. The DOS strongly encourages mother and father and teachers to be worried in children’s Internet things to do and to grant education on every occasion youngsters are requested to provide non-public statistics online.

During your visit to this internet site you may additionally initiate a transaction such as a license renewaland/or different filing, survey, registration, or order form. The information, consisting of non-public information, volunteered via you in initiating the transaction is used by the DOS to function DOS programs, which encompass the provision of goods, services, and information. The facts accumulated by means of the DOS might also be disclosed by means of the DOS for those functions that may also be moderately ascertained from the nature and terms of the transaction in connection with which the statistics used to be submitted.

Information and Choice

As stated above, the DOS does not acquire any private statistics about you at some stage in your visit to this internet site except you provide that information voluntarily with the aid of sending an electronic mail or initiating an on line transaction, including, however now not restricted to, licensing applications and renewals, the filing of Uniform Commercial Code files or other survey, registration, or order form. You may choose now not to send us an email or submit information through an online transaction. While your choice now not to contact us or put up files to DOS may additionally restriction your ability to get hold of precise offerings through this website, it will no longer forestall you from asking for services from DOS with the aid of other capability and will not normally have an influence on your capability to take benefit of other elements of the website, inclusive of looking or downloading publicly reachable information.

Disclosure of Information Collected Through This Website
The collection of information through this internet site and the disclosure of that statistics are issue to the provisions of the Internet Security and Privacy Act. The DOS will only collect personal facts via this website or expose non-public facts amassed via this internet site if the consumer has consented to the series or disclosure of such personal information. The voluntary disclosure of private information to the DOS with the aid of the user, whether solicited or unsolicited, constitutes consent to the series and disclosure of the statistics by the DOS for the purposes for which the consumer disclosed the data to the DOS, as was once moderately ascertainable from the nature and phrases of the disclosure.

However, the DOS may additionally accumulate or reveal personal information barring person consent if the collection or disclosure is:

(1) vital to perform the statutory obligations of the DOS, or indispensable for the DOS to function a software licensed by using law, or authorized through state or federal statute or regulation;

(2) made pursuant to a court order or by law;

(3) for the purpose of validating the identification of the user; or

(4) of data to be used completely for statistical functions that is in a form that cannot be used to become aware of any precise person.
Further, the disclosure of information, together with non-public information, collected via this website is issue to the provisions of the Freedom of Information Law, Executive Law §94(17) and the Personal Privacy Protection Law. The DOS may also divulge non-public facts to federal or nation regulation enforcement authorities to enforce the DOS’s rights towards unauthorized get right of entry to or attempted unauthorized access to the DOS’s facts technology assets.

Retention of Information Collected Through this Website
The records amassed thru this internet site is retained by using the DOS in accordance with the files retention and disposition requirements of the New York State Arts & Cultural Affairs Law. Information on the necessities of the Arts & Cultural Affairs Law may be discovered at http://www.archives.nysed.gov/aindex.shtml. Information, which includes personal information, that you publish in an e mail or when you provoke an on-line transaction such as a license renewal, uniform industrial code submitting or other survey, registration form, or order shape is retained in accordance with the files retention and disposition schedule set up for the archives of the application unit to which you submitted the information. Information concerning these documents retention and disposition schedules may additionally be obtained via the Internet privacy coverage contact listed in this policy.

Access to and Correction of Personal Information Collected Through this Website
Any user can also post a request to the DOS privacy compliance officer to decide whether or not non-public facts pertaining to that user has been amassed via this website. Any such request shall be made in writing to the address beneath and need to be accompanied with the aid of practical proof of identification of the user. Reasonable proof of identification may additionally encompass verification of a signature, inclusion of an identifier usually regarded only to the user, or similar fantastic identification. The tackle of the privacy compliance officer is: Records Access Officer, New York State Department of State, Executive Office, ninety nine Washington Avenue, Albany NY 12231

The privacy compliance officer shall, inside five (5) enterprise days of the date of the receipt of a desirable request: (i) furnish access to the personal information; (ii) deny get right of entry to in writing, explaining the motives therefore; or (iii) acknowledge the receipt of the request in writing, mentioning the approximate date when the request will be granted or denied, which date shall no longer be extra than thirty (30) days from the date of the acknowledgment.

In the event that the DOS has accumulated personal data pertaining to a consumer via the country organization internet site and that records is to be provided to the person pursuant to the user’s request, the privacy compliance officer shall inform the consumer of his or her right to request that the private records be amended or corrected below the procedures set forth in area ninety five of the Public Officers Law.

Confidentiality and Integrity of Personal Information Collected Through this Website
The DOS is strongly dedicated to defending private records accumulated thru this website towards unauthorized access, use, or disclosure. Consequently, the DOS limits employee get right of entry to to non-public data collected thru this website to only these personnel who want get admission to to the records in the overall performance of their respectable duties. Employees who have get admission to to this facts are required to comply with excellent tactics in connection with any disclosures of personal information.

In addition, the DOS has carried out processes to shield the integrity of its statistics technology assets, including, however now not constrained to, authentication, monitoring, auditing, and encryption. These protection approaches have been built-in into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of digital content as properly as the digital transmission of information.

For internet site security functions and to maintain the availability of the website for all users, the DOS employs software to display traffic to become aware of unauthorized tries to add or trade records or otherwise damage this website.

General Information about Children’s Online Privacy

It is essential to DOS that dad and mom and guardians have manipulate over what statistics is amassed from their children online and how such data is or can also be used. The Children’s Online Privacy Protection Act of 1998 (“COPPA”), imposes restrictions on industrial websites, not on authorities organization websites. Although COPPA does no longer observe to the DOS website, it is DOS coverage to be compliant with the necessities of COPPA and no longer to solicit or acquire data about or from children age 13 and under.

In the event that the DOS does get hold of an on-line verbal exchange sincerely indicating that it has been submitted through a toddler age 13 or younger, below no instances will any private records be published on the DOS website, be used for a cause now not intended by using its sender or shared with 1/3 parties earlier than acquiring parental consent. At any time, a parent may also ask to overview their kid’s information, delete it or ask that it no longer be used in the future via sending an e-mail.

If you would like extra statistics about COPPA, please visit the Federal Trade Commission’s authentic COPPA page.

Disclaimer

The statistics provided in this privateness coverage should no longer be construed as giving business, legal, or other advice, or warranting as fail proof, the safety of records provided thru this website. Information supplied on this Web website online is intended to allow the public immediately get entry to to public information. While all attempts are made to supply accurate, current, and reliable information, the New York State Department of State acknowledges the possibility of human and/or mechanical error. Therefore, the New York State Department of State makes no representations as to the accuracy, completeness, currency or suitability of the statistics provided by way of this internet site, and denies any expressed and implied assurance as to the same.